Managing MacJournal data on multiple Macs
MacJournal helps you create, manage and organize journals, entries, and non-text entries, and allows you to share that information - with others, or with other computers/devices - in a number of different ways. This document will provide instructions on how to to export entries and journals from MacJournal, and how to share your MacJournal data with other Macs or iOS devices.
The MacJournal Data File
All of the journals, entries, and other content stored within MacJournal is located by default in one file:
~/Library/Application Support/MacJournal/MacJournal Data.mjdoc
Note: The tilde symbol (~) given in the file path above indicates the home directory for your user account in MacOS X.
Many of the steps and suggestions in this article make use of this file.
Exporting Entries from MacJournal
To attach a MacJournal entry to an email, move it to another MacJournal document, or otherwise use it outside of MacJournal, you have two different options, described below:
Drag and Drop
To export an entry by drag and drop, simply select the entry in the sidebar of your MacJournal document, then drag and drop it to the desired destination. You can drag and drop an entry to the Finder, into an email message, or into another MacJournal document.
If you drag entries from the sidebar of a MacJournal document to the Finder, they will be exported as .RTF documents.
Exporting to File from the File Menu
It is also possible to export entries by selecting File > Export... and selecting one of the following file formats:
- Rich Text Format (RTF)
- Rich Text with Attachments
- OpenDocument Text (ODT)
- Word 97 Format (DOC)
- Word 2007 Format (DOCX)
- Word 2003 XML Format
- MacJournal Format
- iPod Notes
- Movable Type Format
- Comma-Separated Values (CSV) Format
Working with MacJournal Data in More than One Location
MacJournal documents (the files that store your journals and entries) can be copied, synced, or shared between different locations on a local area network or even over the Internet. Below are some of the options for working with MacJournal data in more than one location.
MacJournal for iPad/ iPhone
If you are running MacJournal for Mac, and your Mac and iOS device are connected to the same private wifi network, it is possible to sync your journals and entries with either MacJournal for iPhone or MacJournal for iPad. Please note that if you are using MacJournal for iOS 1.5 or higher, it is highly recommended that you use MacJournal 6.
See this knowledge base article for more information on syncing MacJournal for iPhone with MacJournal for Mac.
See this knowledge base article for more information on syncing MacJournal for iPad with MacJournal for Mac.
See this knowledge base article for more information on common functionalities between MacJournal for Mac, MacJournal for iPhone, MacJournal for iPad, and WinJournal.
Several services exist on the Internet that make it possible to share/sync data between two computers. The only sync service that MacJournal supports at this time is Dropbox, although we will be adding support for iCloud in an upcoming release.
Dropbox is a free service that, with a client program developed by the service provider, makes it possible to sync data between two computers that are running the client program.
To share your MacJournal data among different Macs using Dropbox, simply install Dropbox on each of your Macs. Make sure that you are logged into the same Dropbox account on each computer. From one of your Macs, move your MacJournal data file into the Dropbox folder. Make note of the Dropbox syncing status, and once Dropbox reports that syncing is complete, you can open that document from other Macs logged into the same Dropbox account.
MacJournal also supports sharing data among Macs and iOS devices via Dropbox. See this knowledge base article for instructions on how to transition from manual wifi syncing to storing your data in the cloud.
Note that we strongly recommend that you do not have the same data file open on more than one computer at a time. When you are done using MacJournal on one computer, make sure to close the file, and allow sufficient time for changes to sync to Dropbox, before opening that file from another computer.
Dropbox is a 3rd party service, and not a service managed by Mariner Software. Because of this, we can't predict changes in Dropbox that could affect MacJournal data sharing, and can't guarantee that MacJournal data sharing will always work with Dropbox. That being said, we have a number of users who have been using Dropbox for MacJournal data sharing for a while, and who report using it with no problems at all.
When sharing a file on more than one computer or device via, it is important to use good practices and be aware of sync conflicts. Always make sure that changes made to your MacJournal data in one location are synced to Dropbox before viewing and editing that data on another computer.
Backing up MacJournal Data
Since all of the content in MacJournal for Mac is stored in MacJournal documents, it is easy to back-up your MacJournal data. To back up the MacJournal documents, make sure that your backup utility checks the folder where the MacJournal Data resides. If you are using the default file location, it is critical that you have your User library backed up by your backup software. (usually ~/Library/Application Support/MacJournal) or the file itself (MacJournal Data.mjdoc).
MacJournal also has it's own backup feature, which can be managed in the MacJournal preferences under the Securlty tab. By default, MacJournal will make a backup of your documents each day you edit those documents, and it will keep 14 copies of the backups. We strongle recommend that you do not disable these MacJournal backups.